Job Information
Dairy Farmers of America Facilities Services Supervisor in Kansas City, Kansas
Position : Facilities Services Supervisor
Location : Kansas City, Kansas
Requisition ID: : 25373
General Purpose:
Provide work direction and supervision of mailroom staff. Perform essential tasks related to day-to-day activities of the facility department. Support building related projects. Work with minimal direction and provide guidance to less experienced team members.
Job Duties and Responsibilities:
Provide work direction and supervision of mailroom and mailroom staff to ensure safe, efficient, and cost-effective operation. Provide a high level of service and prompt response to inquiries, requests, and changes. Complete supervisory activities such as reviewing and editing employee timekeeping, completing performance evaluations, mentoring and coaching employee
Serve as the facility services subject matter expert (SME) for all data needs related to mailroom transaction processes. Train and guide mailroom staff on any updates, specific job aids, document libraries, operation guides and other resource materials
Maintain mailroom databases, spreadsheets, and other means of tracking transactions. Design, run and distribute reports to key personnel
Evaluate efficiencies and recommend changes for improved workflow, standardized processes, cost reduction, etc. to improve performance and processes and encourage cooperation with all other DFA departments/offices
Coordinate activities of mailroom contracted services and actively review for best benefit available. Maintain professional relationships with outside vendors
Create, design, and maintain forms, checklists and other materials on shareable drive for department
Effectively manage and analyze the office services budget, office supplies and proactively seek ways to reduce cost through continuous improvement
Manage and support security and badging system to include access, audits, reporting and security protocols
Manage building storage areas to ensure proper inventory tracking and organization
Coordinate building projects to include project plans, resource availability, allocation and timely completion
Provide back-up support to other facility roles
Work with minimal direction and provide guidance to less experienced team members
Maintain a high degree of confidentiality and accuracy when performing all job duties and responsibilities
The requirements herein are intended to describe the general nature and level of work performed by employee but is not a complete list of responsibilities, duties and skills required. Other duties may be assigned as required.
Minimum Requirements:
Education and Experience
Associate degree in office operations/administration, business management or closely related field of study. Bachelor’s degree preferred.
Five years of job experience in providing comprehensive administrative support
Knowledge, Skills and Abilities
Proactive mindset and approach to work
High attention to detail, accuracy, organization and prioritization
Must be a self-motivated, self-starter capable of collaborating and coordinating efforts effectively
Excellent written and verbal communications skills and ability to build effective relationships with a wide variety of people in business/social settings
Intermediate/advanced proficiency using current Microsoft Office software applications and SAP
Strong team player with the ability to work across multiple functions and disciplines
Ability to manage multiple projects simultaneously and accurately prioritize the workflow
Above-average personal initiative and follow-through in completing duties and responsibilities
An Equal Opportunity Employer