Administrative Assistant

You’ll feel great about a career with March of Dimes Canada

At March of Dimes Canada, our collective work matters . As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. You’ll be joining a team made up of more than 2,000 professionals that’s dedicated to solving big challenges and creating real change for people with disabilities in communities across our country. They’re at the center of all we do, and we make a real difference in their lives every day. It matters to us because the need is urgent — and it’s growing .

More than eight million people with disabilities in Canada experience challenges like poverty, discrimination, indignity, and isolation. These are the barriers that you’ll help tear down. Together, with your vital contributions, we’ll keep moving the dial on the challenges people with disabilities face. Our work is deep and wide — and you’ll always find it deeply rewarding — which is why we pull together to make change happen. Our collective efforts are rooted in our Purpose , Vision , and Mission , which inform how we drive all our work forward:

• Purpose: Champion equity. Empower ability.

• Vision: An inclusive, barrier-free society for people with disabilities. 

• Mission: To be Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. 

Whether starting or advancing your career with us, you’ll feel great knowing that you’re:

• Contributing to our important mission: creating real change for people with disabilities

• Joining a leading national charity with a history of impact and a future full of possibility

• Enjoying industry-leading employment incentives and benefits

• Supported in your professional growth, development, and success

• Included in our empathetic and supportive work culture

Learn more about why we’re a great employer at marchofdimes.ca/careers .

This Opportunity:

We are looking to hire 1 Full-Time Administrative Assistant for the Peel Region Office.

Roles and responsibilities:

• Provide administrative support to the program management team

• Assist with the preparation, submission and filing of confidential documents and internal recording systems foremployee vacation and sick time records, Payroll submissions via Quatro

• Assist with the creation of VidCruiter accounts to assist with onboarding new hires

• Update and maintain program manuals and other organizational manuals as appropriate

• Accept and log program referrals; create electronic files and alert wider team of referral details

• Receive/process monthly vendor invoices and follow-up on payment concerns//inquires as needed

• Assist with finance and reimbursement submissions; employee expenses and petty cash reconciliation

• Maintain FA inventory speadsheets for regional offices, order office supplies, monitor operation of equipment

• Organize and prepare for meetings/presentations, including attending and taking/preparing minutes as required

• Maintain and assist with continuous improvement of data collection systems to support the program

• Assist with preparation of forms, documents and reports by typing, proofreading, editing, copying, collating,binding and packaging for distribution

• Be the initial point of contact; respond to inquiries, relay information about ES programs and complete intakes

• Liaise with other offices, programs and departments as required; finance, P&C, IT

Qualifications and experience:

• Post Secondary education in Office Administration

• Related skills and experience

• Advanced MS Word and Excel skills

• Keyboarding of 50-70 WPM

• Good numeric skills, with proven ability (through formal qualifications and/or experience)

• Excellent communication skills, written and oral (through formal qualifications and/or experience); ability toproduce grammatically accurate emails, letters and informal communications

• Excellent personal, inter-personal and organizational skills

• Demonstrated ability to multi-task, prioritize work and work well under pressure

• Ability to take verbal and written direction and follow through to complete assigned tasks

How to apply

If you are interested in applying, please submit your cover letter and resume by May 30, 2024. Please note that we do not require a cover letter for frontline roles.

Questions about working at March of Dimes Canada?

For general inquiries, you can reach us at recruitment@marchofdimes.ca

COVID-19 Vaccination Policy

Please note that March of Dimes Canada has a mandatory COVID-19 vaccination policy. All employees must be fully vaccinated against COVID-19 by receiving all required doses of a vaccine approved by Health Canada at least 14 days prior to the commencement of their employment, or as otherwise recommended by public health authorities. We will provide reasonable accommodation to individuals who are unable to be vaccinated for medical reasons or on the basis of any other protected ground, as required under applicable human rights legislation.

Need accommodations? We're here to help!

MODC is committed to a workforce that is reflective of the diverse populations we serve. We welcome applications from qualified individuals from all backgrounds and abilities. In accordance with accessibility and human rights legislation across Canada, MODC will provide accommodations to job applicants with disabilities and other protected needs. If you require accommodation, please notify us and we will work with you to meet your needs. We are committed to a selection process and work environment that is inclusive, equitable, accessible, and barrier-free.

Our Reconciliation, Equity, Accessibility, Diversity, and Inclusion (READI) approach

MODC is dedicated to building and advancing an inclusive and welcoming culture. It’s also why we’re focused on attracting, retaining, and supporting diverse people. Thanks to our progressive practices, team members of all abilities and backgrounds are encouraged to access the opportunities and supports they need to grow, thrive, and succeed. Our READI approach is rooted in our shared belief that championing equity and empowering ability starts by investing in our team members— and in our shared culture — so that we all feel included, safe, and confident at work every single day.