Job Information
Harbor Group Management Administrative Assistant (Business Services) in Norfolk, Virginia
Harbor Group Management Company is a multi-billion dollar real estate investment and property management firm. As we continue to grow, we are looking for passionate, goal oriented, creative individuals with an entrepreneurial spirit and great communication skills. Harbor Group is dedicated to outstanding customer service and providing exquisite living experience for our residents.
Administrative Assistant, Business Services
Job Title: Administrative Assistant, Business Services
Division: Multifamily
Status: Non-Exempt
JOB SUMMARY : In the Administrative Assistant, Business Services role, you execute a variety of business services tasks within the organization. Performing clerical and administrative support duties for other corporate departments and residential and commercial portfolios to assist in gathering and distribution of reports and on/off-boarding processes.
ESSENTIAL DUTIES AND RESPONSIBILITIES : include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by supervisory personnel.
Manage financial compliance certifications and coordinate accounting for assigned residential assets (guarantors, tax returns, CPA-certified reports).
Maintain accountability and comply with weekly, monthly, quarterly, and annual financial reporting requirements for assigned residential assets for lenders, owners, and investors.
Work with asset management on reporting requirements for newly acquired assets.
Assist in coordinating lease signings, management agreements, and taxes, including notarizing, filing and distributing such documents.
Complete and distribute weekly traffic and occupancy reports and maintain the residential asset directory.
Post payments to assigned properties for previous residents, 3rd party collections, shared revenue, and post-close balances.
Scan and send invoices, checks, notices, and complaints received from vendors and/or residents electronically to the applicable community.
Assist with operational systems access set-up, suspension and removal for residential asset employees and partner with other departments on required resources.
Research debtor information to determine debt owed in cases of bankruptcy and report to legal.
Complete special projects assigned.
QUALIFICATIONS :
High School Diploma or equivalent.
3-5 years of administrative experience
Proficient in Microsoft Word, Outlook & PowerPoint; prefer very strong Excel skills.
Proficient in the use of business software MRI, OPS, and Adobe.
Exceptional written and oral communication skills
Strong interpersonal skills, including the ability to work across the organization and interact effectively at all levels
Excellent organization skills, high attention to detail, and superior time management skills.
Ability to work in a complex and changing organization and adapt to changes in structures and work priorities.
Ability to maintain a high level of confidentiality and manage multiple tasks under pressure while meeting regular deadlines
WHAT WE OFFER:
Competitive Salaries & Bonuses
Medical, Dental & Vision Plans
401(k) Plan with Employer Matching Contributions
Paid Personal Time & Holidays
Flexible Spending Accounts
Free Long-Term Disability
Free Life Insurance
Short Term Disability
Health Savings Account with Employer Contributions
Wellness Perks
FinFit Health Finance Program
Employee Apartment Discount
Employee Referral Program
Employee Recognition & Awards
Employee Assistance Program
Volunteer & Community Service Opportunities
Tuition Reimbursement
Veteran Friendly
This pre-employment application will be given every consideration, but its receipt does not imply that the applicant will be employed. Each question should be answered in a complete and accurate manner as no action can be taken on this application until all questions have been answered.
Harbor Group Management is proudly an Equal Opportunity Employer EOE/M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.
Job Details
Job Family Corporate Office & Admin Support
Pay Type Hourly
Education Level High School