Health Advocates Network is currently seeking a Legal Secretaries to work at a facility in Plattsburgh, New York. These are registry positions with our company.

Pay Rate: $25 / hour

Shift details:

• 37.5 hours weekly

Job duties:

• Process incoming ERPO communications immediately (these duties take priority)

• review for calendar conflicts,

• create and updating the NYMatters case management system as the case progresses,

• preparing the printed file,

• drafting requested documents,

• providing other administrative support to AAGs as necessary,

• update the agency spreadsheet, and

• close the NYMatters and paper files. Process Incoming Communication as a backup to the Administrative Assistant

• Answer, screen, and redirect incoming phone calls with a professional and friendly disposition.

• Greet, direct, and provide materials to in-person office visitors with excellent customer service.

• Open mail, email, and faxes and review, scan, log in, distribute, and / or file as needed using established office procedures

• Set up and maintain paper and electronic files for each new case opened

• Enter data into case management systems (NYMatters) General Administrative

• Keep staff informed of, and schedule as needed, phone conferences, meetings, court appearances, and legal filings due

• Communicate, and maintain positive working relationships, with OAG, Court, and client agency staff

• Maintain office calendars to ensure that they are accurate and current

• Provide administrative assistance to staff

• Keep track of supplies and office machines and order material or repair services as needed

• Complete other administrative tasks as assigned

• Notarize documents as needed (if notary)

• Maintain case closing procedures by closing case in NYMatters as each case is resolved

• Problem-solve with a positive, can-do attitude, and positively contribute to office morale Process Outgoing Communication

• Independently compose simple email, faxes, and letters as directed by legal staff

• Prepare outgoing mail (copy, scan, address, affix postage, and deliver to postal box)

• Prepare outgoing overnight mail to include delivery to drop box when necessary

• Arrange meetings with, and request documents from, other agencies as requested

• All other duties as assigned

Preferred Education: Technical Degree/Certificate Program

If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Alondra (Monday-Friday 8:30 AM-5:00 PM PST).

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Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability