Administrative Assistant Essential Functions:

Answer phone calls and redirect them when necessary

Assisting Talent Acquisition team with onboarding of all new hires

Manage the daily/weekly/monthly agenda and arrange new meetings and appointments

Prepare and disseminate correspondence, memos and forms

File and update contact information of employees, customers, suppliers and external partners

Support and facilitate the completion of regular reports

Make travel arrangements

Undertake occasional receptionist duties

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.

Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.

Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.

Maintains customer confidence and protects operations by keeping information confidential.

Prepares reports by collecting information.

Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Keeps equipment operational by following manufacturer instructions and established procedures.

Contributes to team effort by accomplishing related results as needed.

Necessary Skills, Certifications, etc.

Experienced with Excel and Power point Able to make Power Point slides and Excel tables etc.

Able to work on multiple things at the same time

Independent worker

Team player

Able to prioritize meetings and tasks

Experienced in working in an office and preferred as an assistant

Able to work in a fast pace environment

Able to learn very quickly

Flexibility

Able to handle highly confidential documents and information

Detail oriented, keeping track of time, meeting certain deadlines

Friendly and/but persistent