[[Administrative Assistantfor the Departments of Music and Art [[Full-time, 10.5 months, Benefited [[Position Number: 00009614 [[Internal/External [[Position Description: [[VCSU seeks a highly organized and proactive Administrative Assistant to join our Art and Music Departments. The successful candidate will be responsible for providing comprehensive administrative support to ensure the smooth operation of both departments. This role requires an appreciation of the unique needs of departments in the arts, excellent communication skills, and the ability to manage multiple tasks efficiently. [[Key Responsibilities:]{times="" new="" roman",="" serif"=""}]{times="" new="" roman",="" times,="" serif"=""}]{times="" new="" roman",="" serif"=""}]{times="" new="" roman",="" times,="" serif"=""}]{times="" new="" roman",="" serif"=""}]{times="" new="" roman",="" times,="" serif"=""}]{times="" new="" roman",="" serif"=""}]{times="" new="" roman",="" times,="" serif"=""}]{times="" new="" roman",="" serif"=""}]{times="" new="" roman",="" times,="" serif"=""}]{times="" new="" roman",="" serif"=""}]{times="" new="" roman",="" times,="" serif"=""}]{times="" new="" roman",="" serif"=""}]{times="" new="" roman",="" times,="" serif"=""}

• Serve as the first point of contact for the Art and Music Departments, managing communication, coordinating, and scheduling departmental meetings, rehearsals, and events, arranging venues, and coordinating equipment needs as necessary with student, faculty, staff, and external partners.
• Manage administrative paperwork, including processing forms, preparing reports, maintaining organized accurate records, databases, and ensuring information is up-to-date and easily accessible.
• Assist with budget tracking and expense reporting, ensuring all financial transactions are recorded accurately.
• Assist the Art Gallery Director in completing necessary forms, coordinating with artists on exhibitions, and assisting with developing gallery schedule(s), event calendars, and distribution of promotional content.
• Supervise and schedule work-study students for Art and Music departments.
• Provide logistical support for departmental projects, performances, communication, and guest artist visits, including assisting travel arrangements and accommodations.
• Perform general office duties, such as answering phones, handling mail, and ordering supplies.

[[Minimum Qualifications:]{times="" new="" roman",="" serif"=""}]{times="" new="" roman",="" times,="" serif"=""}

[[High School Diploma/GED and 4 years directly related experience[Exception: The employing institution may substitute directly related work experience or education for minimum qualification requirements with written ]{aptos",sans-serif"=""}]{times="" new="" roman",="" serif"=""}]{times="" new="" roman",="" times,="" serif"=""}