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Job Title:

Executive Secretary

Cost Center:

301691272 WesHos-Administration

Scheduled Weekly Hours:

40

Employee Type:

Regular

Work Shift:

40 Normal (United States of America)

Job Description:

JOB SUMMARY

The Executive Secretary generally supports executives of the organization with responsibility for a major organizational function or with responsibilities that include system-wide oversight. The individual will compose correspondence requiring some understanding of technical matters and may sign for executive when technical or policy content has been authorized. The Executive Secretary will note commitments made by executive during meetings and arranges for staff implementation, will establish appointment priorities and review outgoing correspondence for the executive’s approval. The individual will review incoming materials, complete preliminary research when necessary and in the executive’s absence, ensures requests for action or information is relayed to appropriate staff members in a timely manner or determines whether the executive should be notified of important/emergency matters.

JOB QUALIFICATIONS

EDUCATION

For positions requiring education beyond a high school diploma or equivalent, educational qualifications must be from an institution whose accreditation is recognized by the Council for Higher Education and Accreditation.

Minimum Required:

• High school diploma or equivalent and seven years of secretarial experience.

• Associate degree in secretarial science or related field and four years of secretarial experience.

• Bachelor’s degree in Business Administration or related field and two years of secretarial experience.

Preferred/Optional: Associate degree in secretarial science or related field.

EXPERIENCE

Minimum Required: Demonstrated proficiency with the Microsoft Office Suite. Demonstrated proficiency with verbal, non-verbal and written communication skills including grammar, punctuation and spelling

Preferred/Optional: Experience as an Executive Secretary within a healthcare setting. Experience working with Microsoft Outlook calendars, Microsoft PowerPoint and Adobe.

CERTIFICATIONS/LICENSES

The following licensure(s), certification(s), registration(s), etc., are required for this position. Licenses with restrictions are subject to review to determine if restrictions are substantially related to the position.

Minimum Required: None

Preferred/Optional: None

Marshfield Clinic Health System is committed to enriching the lives of others through accessible, affordable and compassionate healthcare. Successful applicants will listen, serve and put the needs of patients and customers first.

At Marshfield Clinic Health System, we are fully committed to addressing health equity, diversity and inclusion for our employees and providers, our patients, and the communities we serve. We believe that every individual should have the opportunity to attain their highest level of health. We embrace diversity and welcome differences in who we are and how we think. We believe that any individual or group should feel welcomed, respected and valued. View our Equity and Inclusion Statement here (https://www.marshfieldclinic.org/mAboutUs/Documents/30922-000_Equity-and-Inclusion-Statement%20%282%29.pdf) .

Exclusion From Federal Programs: Employee may not at any time have been or be excluded from participation in any federally funded program, including Medicare and Medicaid. This is a condition of employment. Employee must immediately notify his/her manager or the Health System’s Compliance Officer if he/she is threatened with exclusion or becomes excluded from any federally funded program .

Marshfield Clinic Health System is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

We’re hiring! Use “remote” or “hybrid” as a keyword in the search to see our remote-eligible openings!

When given the tools needed to excel, great things happen: connection with colleagues, recognition in the community, better care for our patients. All this is available with affordable living rich in leisure. Welcome to Marshfield Clinic Health System . Where career meets community.

Positions listed as 30 hours per week or greater are offered the level 1 benefit package.

Positions listed as 20 – 29 hours per week are offered the level 2 benefit package.

Positions listed as less than 19 hours per week are non-benefited.

Benefits for temporary positions vary. Details will be discussed in the interview process.

At Marshfield Clinic Health System, we are fully committed to addressing health equity, diversity and inclusion for our employees and providers, our patients, and the communities we serve.

We believe that every individual should have the opportunity to attain their highest level of health. We embrace diversity and welcome differences in who we are and how we think. We believe that any individual or group should feel welcomed, respected and valued. View our Equity and Inclusion Statement here (https://www.marshfieldclinic.org/mAboutUs/Documents/30922-000_Equity-and-Inclusion-Statement%20%282%29.pdf)